Requests for Proposals/Requests for Qualifications
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall receive competitive sealed bids through email. All City of Cleveland bids estimated to be less than 50K in value will be submitted and received electronically via email. All bids must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid, you will receive a reply indicating your bid has been received.
Pre-Plan and Inspection Software
Description: The City of Cleveland, Fire Dept. is soliciting proposals from qualified Proposers to provide Pre-Plan and Inspection Software. With this software, we will highlight areas where we should focus our efforts to improve the safety and well-being of our community and our firefighters.
Closing Date/Time: The proposal is due on Tuesday, October 6, 2023, by 4:00 p.m.
Dep/Div: Public Safety, Division of Fire
Contact Name: Tiana Ware, Project Manager
Contact Email: tware@clevelandohio.gov
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Tuesday, October 3, 2023, 3:00 PM Eastern Time
Conference Location: Via WebEx – WebEx Link
Documentation:
Fire Preplan Software RFP
General Engineering Services
Description: The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing General Engineering Services.
Closing Date/Time: The proposal is due on Monday, October 16, 2023, by 12:00 p.m.
Dep/Div: Public Utilities
Contact Name: Simon Mastroianni
Contact Email: simon_mastroianni@clevelandohio.gov
Phone: 216-664-2444 ext.75630
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Thursday, September 28, 2023, at 11:30 a.m. Eastern Time
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2301 471 3442
Documentation:
RFP for General Engineering Services 2023
REQUEST FOR PROPOSALS FOR PROFESSIONAL DESIGN-BUILD SERVICES FOR CITY HALL FAÇADE REPAIRS
Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build services for comprehensive repairs to the stone facades of City Hall. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.
Dep/Div: Mayor’s Office of Capital Projects / Division of Architecture and Site Development
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Address: Cleveland City Hall Room 517A 601 Lakeside Avenue Cleveland, OH 44114
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Wednesday, September 27, 2023, at 11:00 am
Conference Location: City Hall Room 517a
Deadline for Questions (email only):Friday, October 6, 2023, at 12:00 Noon
Proposal Due Date (email only):Friday, October 20, 2023, at 12:00 Noon
Documentation:
City Hall Facades - RFP
Electricity Supply to City Owned/Operated Facilities
Description: The City of Cleveland (“City”) is seeking to establish a business relationship with a Retail Energy Provider (“REP”) who will provide electric supply and related services, as deemed necessary by the City. The City lies within the PJM ISO, specifically, The Illuminating Company and Ohio Edison electric utility footprints. Total annual consumption is approximately 116,049,790 kWh across a total of 420 accounts (and 435 meters).
Closing Date/Time: The proposal is due September 29, 2023, Friday 5 PM EDT
Dep/Div: Mayor’s Office of Sustainability
Contact Name: Tikora Alexander, Project & Grant Administrator
Contact Email: talexander2@clevelandohio.gov
Phone: 216-664-2155
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: September 18, 2023, Monday 10 AM EDT
Conference Location: https://cityclevelandoh.webex.com/meet/talexander2
Meeting Name: Electricity Supply for City of Cleveland Facilities Pre-Proposal Meeting (Non-Mandatory)
Meeting Number: 2305 817 3080
Join by Phone: +1-415-655-0003 US Toll Access code: 2305 817 3080
UPDATE:
The City of Cleveland has received many clarifying questions and strong interests regarding the RFP for Electricity Supply for City Facilities, which requires a revision to the timeline, see below. Proposals are now due on Friday, October 6, 2023, by 5 PM EDT. Addendum #2 will be released this week no later than Friday, September 29, 2023, which includes 1) Responses to all written questions that were received by September 25, 2023, 2) Minor RFP revisions, 3) Recap of the Revised Published Timeline, 4) Summary of the Pre-proposal conference information that was held on September 18, 2023. The details of the issued addendum will be posted on the City’s website
Timeline:
September 12, 2023, Tuesday: RFP Released
September 18, 2023, Monday 10 AM EDT: Non-Mandatory Pre-Proposal Conference
September 20, 2023, Wednesday 5 PM EDT: Deadline for Written Question
September 29, 2023, Friday 5 PM EDT: City publishes answers to all questions and issues final RFP Addenda
October 6, 2023, Friday 5 PM EDT: Final Proposals Due
October 18, 2023, Wednesday 3 PM EDT: (Estimated) Board of Control Meeting to approve vendor selection
November 3, 2023, Friday 5 PM EDT: (Estimated) Full contract execution w/ final price, if the refreshed price is different
Nov 10, 2023, Monday 3 PM ET: Enrollment Deadline for December 2023 Meter Read Cycles
Nov 24, 2023, Friday 8 AM ET: Electricity Supply Commences
Documentation:
RFP - Electricity Supply 20230912
City of Cleveland Master Account List Electricity 20230912 RFP.xlsx
On-Call Professional Planning Services
Description: The City of Cleveland, Department of Port Control, invites written Statements of Qualifications (“Statements”) from firms that have the requisite, demonstrable competence, and experience, in providing comprehensive professional planning services
Closing Date/Time: The proposal is due on Friday, October 6, 2023, by 4:00 p.m.
Dep/Div: Port Control
Contact Name: Sharri Muia, Contracts & Procurement Manager
Contact Email: sumia@clevelandairport.com
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Monday, September 11, 2023, at 10:00 am Eastern Time
Conference Location: Via Webex – 1-415-655-0002 and the access code is 2634 815 0473
Documentation:
8 31 2023 On Call Planning Services RFQ
8 31 2023 Invitation to Bid Letter
8 31 2023 RFQ OCI Attachment 1
8 31 2023 RFQ OCI Attachment 2
Environmental, Engineering and Related Services
Description: The City of Cleveland, Department of Public Utilities, is soliciting proposals from qualified firms interested in providing services for Environmental, Engineering, and Related Services.
Closing Date/Time: The proposal is due on Thursday, October 5, 2023, by 12:00 p.m.
Dep/Div: Public Utilities
Contact Name: Simon Mastroianni
Phone Number: 216-664-2444 ext. 75630
Contact Email: simon_mastroianni@clevelandohio.gov
Pre-Proposal Conference: Yes, attendance is optional.
Conference Date/Time: Tuesday, September 19, 2023, at 11:00 a.m. Eastern Time
Conference Location: Via Webex – 1-415-655-0003, Access Code – 2318 026 8993
Documentation:
RFP for Environmental, Engineering, and Related Services
REQUEST FOR PROPOSALS FOR PROFESSIONAL ARCHITECTURAL / ENGINEERING SERVICES FOR PUBLIC AUDITORIUM ROOF AND ENVELOPE
Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Architectural/Engineering Services for roof replacement and façade repairs to the Public Auditorium building. The Division will evaluate proposals received and intends to select one (1) team for the project. See Full RFP and Exhibits for complete information.
Deadline for Questions: (via email only) Friday, Sep. 15, 2023, at 12:00 Noon
Closing Date/Time: (via email) Friday, Sep. 22, 2023, at 12:00 Noon
Dep/Div: Mayor's Office of Urban Analytics & Innovation
Contact Name: Carter Edman, AIA, Manager
Phone Number: 216-664-4128
Contact Email: cedman@clevelandohio.gov
Contact Address: Cleveland City Hall Room 517A 601 Lakeside Avenue Cleveland, OH 44114
Meeting: (non-mandatory) Wednesday, Sep. 13, 2023, at 11:00 am, City Hall room 517a
Documentation:
Public Hall Envelope - RFP.pdf
Request for Quotes, 311 Strategy & Communications Campaign
Description: The City of Cleveland is currently soliciting quotes from qualified firms to develop and successfully execute a public-facing media and communications campaign for the public launch of 311 as the front door for the City of Cleveland beginning in 2024.
The goal of the campaign is to raise awareness of 311 for all Cleveland residents, visitors, and other stakeholders who interact with the City. The campaign should maximize the exposure of 311 through multiple media and communication channels.
Opening Date/Time: 8/31/2023
Closing Date/Time: 9/29/2023 at 4:30 p.m. EST
Dep/Div: Mayor's Office of Urban Analytics & Innovation
Contact Name: Brian Umerley
Phone Number: 216-664-4128
Contact Email: bumerley@clevelandohio.gov
Meeting: Virtual, Microsoft Teams
The RFQ and its Attachment do not contain PPI or PHI
Documentation:
RFQ_Strategy and Communications Campaign - Project 311.pdf
Appendix A - RFQ Quote Worksheet - 311 Strategy & Communications Campaign.xlsx
Request for Qualifications Bank On CLE Marketing Consultant
Description: Bank On CLE is a collaboration between financial institutions, community-based organizations, and local government to ensure that all residents have the opportunity to be financially healthy. Together, we are working to connect people to safe, affordable, and certified banking options. The Bank On CLE Coalition was formed in 2021 and focuses on equitable opportunities for Unbanked and Underbanked members of the community. The Bank On CLE coalition is seeking a consultant to create a comprehensive communications and marketing plan. This communications plan will begin with hosting client focus groups and then use the input and feedback provided to develop: 1) a public awareness campaign; and 2) an integrated advertising/marketing campaign that raises awareness that certified accounts are available and where possible, promote it with program integration opportunities.
Opening Date/Time: September 1st 8am EST
Closing Date/Time: September 29th 5pm EST
Dep/Div: Department of Community Development
Contact Name: Aaron Kinney Bank Relations Manager
Contact Email: akinney@clevelandohio.gov
Meeting: No meeting required. Please reach out to Aaron Kinney, Bank Relations Manager akinney@clevelandohio.gov before the September 29th deadline with any questions.
Documentation:
Bank On_Communications and Marketing RFQ.pdf
Professional Services for Architectural Services: Economical Infill Housing
Description: The City of Cleveland’s Department of Community Development invites interested consultants to submit proposals to perform architectural and design services to develop economical infill housing.
Opening Date/Time: Tuesday, August 8, 2023 - 12:00pm
Closing Date/Time: Friday, September 15, 2023 - 5:00pm
Dep/Div: Community Development
Contact Name: Assistant Director Michiel Wackers
Contact Phone: (216) 664-4143
Contact Email: mwackers@clevelandohio.gov
Meeting: No meeting
Documentation:
EconomicalInfillHousingRFP.pdf
Response to Questions - Professional Services for Economic Infill Housing
COBRA Administrative Services Provider
Description: The City of Cleveland, through its Director of Human Resources, is soliciting proposals from qualified firms interested in providing the posted professional services contract, providing COBRA administration and related services to its employees and other qualified beneficiaries.
Opening Date/Time: Wednesday, August 9, 2023 - 8:00am
Closing Date/Time: Friday, September 8, 2023 - 4:00pm
Dep/Div: Personnel and Human Resources
Contact Name: Trisha Simon
Contact Email: clevelandrfp@thefedeligroup.com
Meeting: No meeting
Documentation:
2024COBRARFP.pdf
Medical Services
Description: The City of Cleveland’s Department of Human Resources, through its Director of Human Resources is soliciting proposals from qualified vendors to provide professional services necessary to provide Medical Services for the City and its employees for a period up to one year, with two one year options to renew.
Opening Date/Time: Friday, August 4, 2023 - 12:00pm
Closing Date/Time: Thursday, August 31, 2023 - 12:00pm
Dep/Div: Personnel and Human Resources
Contact Name: Monique Young
Contact Email: mtabb-young@clevelandohio.gov
Meeting: No meeting
Documentation:
2023MedicalServicesRFP.pdf
Professional Design-Build Services for Glenville Streets Facility New Salt Dome
Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design-Build Services for a new salt dome and associated site improvements to be located at the Glenville Streets Facility at 10811 Lueher Ave., Cleveland, Ohio. See Full RFP and Exhibits for complete information. Copies of all RFP Exhibits are available at: https://tinyurl.com/44zry99n
Opening Date/Time: Friday, July 21, 2023 - 8:30am
Closing Date/Time: Friday, August 18, 2023 - 12:00p
Dep/Div: Mayor's Office of Capital Projects
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Friday, August 4, 2023 - 11:00am
Meeting Location: Cleveland City Hall 601 Lakeside Avenue, Room 517A, Cleveland, Ohio 44114
Documentation:
GlenvilleSaltDomeRFP.pdf
Professional Design/Build Services for Second Police District Mechanical and Electrical Improvements
Description: The City of Cleveland’s Division of Architecture and Site Development (DASD), through the Director of the Mayor’s Office of Capital Projects (MOCAP), is soliciting proposals for Professional Design/Build services for upgrades to the heating system and electrical service for the Second Police District building. See Full RFP and Exhibits for complete information.
Opening Date/Time: Friday, July 14, 2023 - 10:00am
Closing Date/Time: Friday, August 18, 2023 - 12:00pm
Dep/Div: Mayor's Office of Capital Projects
Contact Name: Carter Edman, AIA, Manager
Contact Email: cedman@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Date/Time: Wednesday, July 26, 2023 - 11:00am
Meeting Location: City Hall, Room 517A, Cleveland, Ohio
Documentation:
2ndPoliceDistrictMechanicalElectricalRFP.pdf
Professional Services to Provide Crisis Social Workers for the City’s Police and Mental Health Co-Responder Program
Description: The City of Cleveland (City), Department of Public Safety, through its Director of Public Safety, is soliciting proposals to provide crisis social workers for the City’s Police and Mental Health Co-Responder Program for the Division of Police.
Opening Date/Time: Wednesday, July 12, 2023 - 5:00pm
Closing Date/Time: Friday, August 4, 2023 - 5:00pm
Dep/Div: Public Safety
Contact Name: Michael Gehlmann
Contact Phone: (216) 664-3740
Contact Email: mgehlmann@clevelandohio.gov
Meeting: No Meeting
Documentation:
CoverLetterRFP_ProfessionalServicesToProvideCrisisSocialWorkersForTheCity'sPoliceandMentalHealthCo-ResponderProgramDivisionOfPolice.pdf
Citywide Mobility Plan Professional Services
Description: Under the leadership of Mayor Justin M. Bibb, the City Planning Commission is pleased to release this Request for Proposal for multimodal planning services to create a Citywide Mobility Plan to guide improvements for people walking, biking, and taking transit over the next five years (2024-2028), including a 3-year strategy for rapid bikeway buildout. The Citywide Mobility Plan will meaningfully engage residents to build on recommendations from past comprehensive planning efforts to guide bicycle infrastructure build-out, identify needed improvements to pedestrian safety and accessibility, and propose program and policy improvements for people walking and biking.
Opening Date/Time: Thursday, July 13, 2023 - 12:00pm
Closing Date/Time: Friday, August 25, 2023 - 5:00pm
Dep/Div: City Planning Commission
Contact Name: David Bass, Major Transportation Projects Coordinator, City Planning Commission
Contact Email: dbass@clevelandohio.gov
Meeting: Yes, attendance is optional
Meeting Time/Date: Tuesday, August 1, 2023 - 3:00pm
Meeting Location: Virtual - see details in RFP
Documentation:
CitywideMobilityPlan_RFP.pdf
CitywideMobilityPlan_FAQ_August14.pdf
CitywideMobilityPlan_PreproposalPresentation_080123.pdf
CitywideMobilityPlan_PreproposalSignin.pdf
Flexible Spending Account Administrative Services Provider
Description: The City of Cleveland, through its Director of Human Resources, is soliciting proposals from qualified firms interested in providing the posted professional services contract, providing Flexible Spending Accounts (FSA) and related administrative services to its employees.
Opening Date/Time: Thursday, August 3, 2023 - 4:00pm
Closing Date/Time: Friday, August 25, 2023 - 4:00pm
Dep/Div: Personnel and Human Resources
Contact Name: Trisha Simon
Contact Email: clevelandrfp@thefedeligroup.com
Meeting: No meeting
Documentation:
FSA2024RFP.pdf
FSA2024ParticipationGuide2022.pdf