Event Fund Request Form

Applicant/Event Host Information

Event name

Event start date

Event end date

Applying entity

Contact email

Contact phone

Host organization (if different from applying entity)

Grant amount requested (not to exceed $500,000)

Eligibility Questions

Event type

If other, how would you describe the event type?

Primary event location

Name and address including zip code

List locations of all satellite events

Name and address including zip code, if applicable

List other cities that are or were being considered to host the event

List locations contracted as official hotels/lodging (include name and address including zip code)

Please describe who may purchase tickets or attend the event and how the hosting organization is ensuring equal and equitable access to those who can purchase tickets or attend

Applying Entity Tax Status

Host Organization Tax Status

Total Event Revenue Anticipated (through other grants, sponsorships, ticket sales/registration fees, etc.)

What is the expected number of out-of-town attendees (from 100 miles or more away) over the event’s duration?

Has this event received funding from the Cleveland Major Events Grant Program previously? If so, in what year?

What year?

Event Information

Event objective/description

List any affiliated or collaborating organizations for event planning/execution

In what year did the event organizer produce its first event of the proposed scale?

How many events of this scale has the event organizer produced since its founding?

List at least 5 examples of other similarly sized events the event organizer has executed. Include event dates and confirmed attendance.

Attendee Information

Expected number of overnight visitors (from 100 or more miles away) over event duration

Expected number of day visitors (from more than 50 miles away) for event duration

Provide past event attendance for last 5 years of event; if held fewer than 5 times, provide attendance for each year held.

What is your degree of confidence that this event will take place and attract the number of attendees projected in Section 5, barring a crisis such as a global pandemic?

Do attendees work in any of the following industries:

Press the Ctrl key (Command key on a Mac) and click to select multiple options.

Event Funding

What percentage of total event revenue is already secured? (as of application date)

What percentage of revenue is expected from ticket sales or registration fees?

List sources of other committed or anticipated revenue as well as budget-reducing in-kind support (e.g., grants, sponsorships, etc.). Include organization/company names and indicate if support is cash or in-kind commitment.

Equity & Inclusion, Local Economic Impact, & Sustainability

How is the hosting organization demonstrating a commitment to equity & inclusion throughout the event planning and execution?

How is the organization demonstrating a commitment to sustainability throughout the event planning and execution?

How is the organization demonstrating a commitment to use Cleveland businesses to execute the event (e.g., catering and food, cleaning & hospitality, music and the arts)?

Exposure for Cleveland as Host City

Do you anticipate national and/or Top 10 media market news organizations (audience of +500,000) to cover the event (featuring Cleveland, its position as an emerging/revitalized city, and/or its key industries)? Please provide reason for anticipating national or Top 10 market media coverage.

Will the event programming or ancillary events position Cleveland as a city in which to live, work or build a business? If so, how?

In what ways is this event nationally or globally well-recognized, highly regarded or sought after?

Event Health & Safety

Describe the event’s health & public safety plans, including security, crowd control, traffic control/street closure needs, etc. as applicable.

Does the event present risks to general public health and safety? If so, please describe.

Terms & Conditions Agreement

If selected as a grant recipient, I agree to the following terms & conditions associated with the award and understand that grant disbursement is contingent upon submission of required post-event documentation:

Funds will only be used for eligible expenses as defined here.
Upon completion of event, applicant must provide the following documentation and information to Destination Cleveland for review by the Review Committee:
- Accounting of expenses to which grant funds will be applied, including paid vendor invoices and proof of payments to vendors.
- Proof of minimum out-of-town attendance (1,000 people from more than 100 miles away). Must be provided in the form of confirmed attendee or ticketholder list with associated Zip Codes. And/or proof of earned media coverage in outlets as defined in Section 7.
- Economic Impact Report completed by third-party research organization OR Data for completion of economic impact report through Destinations International Events Impact Calculator:
  - Event Parameters
    - Event Type (pick one): Business Meeting, Convention, Trade Show, Sports
    - Market Segment (pick one): Association/Corporate, Government, SMERF (Social, Military, Educational, Religious, or Fraternal)
    - Meeting Space (pick one): In hotel or outside of hotel
    - % of attendees/participants as Overnight Visitors
    - % of attendees/participants who are Local (not staying overnight)
    - Total number of room nights contracted (or booked)
    - Average daily hotel room rate (contracted block rate or average market rate)
    - % of overnight attendees/participants arriving by airplane
  - Organizer Spending
    - Space Rental
    - Food & Beverage
    - Audio/Visual
    - Internet
    - Security
    - Other Services

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